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Bill Paying Policy

Bill Paying Policy

Grace Fellowship Christian Reformed Church

Pella, Iowa


A core ministry value of Grace Fellowship states that, “Excellence honors God and inspires people.” It also states that excellence is doing the best you can with the gifts and resources God provides. In order to maintain accountability and transparency Grace Fellowship has the following procedures for payment of bills.

When a purchase related to a program or event sponsored by Grace Fellowship is made using personal funds, a receipt must be submitted to the team leader in order to receive reimbursement. Grace Fellowship will not issue a reimbursement check without proper documentation of the purchase.

When a purchase is charged at a local business related to a program or event sponsored by Grace Fellowship, a receipt must be submitted to the team leader for proper documentation of the purchase. If a volunteer repeatedly fails to turn in receipts, he or she will not be allowed to make future purchases for Grace Fellowship. If a paid staff member repeatedly fails to turn in receipts, the bill will be paid but the charged amount will be deducted from the staff member’s compensation until proper documentation is provided.

When paid staff charges a purchase using the Grace Fellowship credit card related to a program or event sponsored by Grace Fellowship, they must submit a receipt to the team leader for proper documentation of the purchase. If a paid staff member repeatedly fails to turn in receipts, the bill will be paid but the charged amount will be deducted from any future reimbursements, or the staff member’s compensation until proper documentation is provided.

Policy revision date: 06/03/19

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